Staff Accountant, AR


Accounting and Finance


Maintain accounts receivable for ACEP and managed organizations. Responsible for invoicing, year-end audit preparation, multiple reconciliations, assigned reoccurring journal entries, bank EFTs, and special projects. Responsible for aspects of accounting for inventory, general ledger reconciliations and recurring journal entries for ACEP and Managed Organizations.

Characteristic Duties and Responsibilities

  1. Generate invoices upon request from Corporate Development Managers and other internal stakeholders, and apply payments to proper accounts. Monitor aging of accounts in ACEP and all Managed Organizations.

  2. Serves as the primary backup for Cash Accountant position.

  3. Assist with developing, editing, and maintaining Accounts Receivable and Cash policies and procedures. Recommend process improvements to Accounting Manager to increase efficiency and improve workflow. 

  4. Maintain the integrity of the general ledger and sub-ledgers, to include input of automated and manual entries to general ledgers. Determine appropriate general ledger coding of transactions.

  5. Create journal entries and prepare monthly and other financial reports on a timely basis for review by the Accounting Manager.

  6. Maintain complete and accurate electronic files for all financial transactions.

  7. Maintain complete and accurate documentation of the internal control processes to meet audit requirements.

  8. Conduct analyses and prepare reports as requested by the Accounting Manager.

  9. Assist in month-end and year-end general ledger closing procedures.

  10. Run monthly internal financial reports and distribute to department related to accounts receivable.

  11. Prepare audit work papers.

  12. Create and maintain chapter and chapter PAC financial statements. Calculate monthly interest due to chapters and make the necessary journal entry.

  13. Serve as primary Finance department contact for chapters, including chapter withdrawal requests and submission of purchase requisitions. Ensure that chapter withdrawal requests are processed timely and externally verify and confirmed changes to chapter banking information.  

  14. Manage and oversee IRS 501 (c)(6) annual group exemption filing. Works directly with chapter leadership to ensure accuracy of information included on the filing, compile necessary changes, and after review they are incorporated into the report. 

  15. Run and reconcile monthly inventory reports. Create inventory adjustment for inventory counts.

  16. Reconcile assigned general ledger accounts monthly and for fiscal year-end audit.

  17. Calculate monthly publication royalty liability and submit purchase requisition for payment to members/content writer.

  18. Assist with developing, editing and maintaining department policies and procedures.

  19. Monitor and maintain the department’s retention / deletion processes.

  20. Provide other accounting support as needed and serve as backup to other department activities as required.

Relationships and Contacts

Reports to:

Accounting Manager

Internal Contacts:

All staff

External Contacts:

Vendors, customers, ACEP members, ACEP committee members, ACEP board of directors, ACEP faculty, chapter officers and staff, managed organization members, and board of directors, travel agency, banks, auditors

Required Education and Experience

  1. Bachelor’s degree in accounting or business, or equivalent related experience.

  2. Five years of office experience including accounting software, general ledger reconciliations, accounts receivable, tasks requiring attention to detail, and contact with vendors/customers/clients.

Other Desired Qualifications

  1. Proficiency in accounting software packages, preferably Microsoft Dynamics, and Word.

  2. Familiarity with database management and the relationship between finance, spreadsheet and database software packages.

  3. Demonstrated ability to handle multiple tasks and set priorities within a heavy workload.

  4. Demonstrated problem-solving skills, ability to make independent decisions, and follow through on assignments to conclusion.

  5. Exhibit tact in dealing with a variety of individuals.

  6. Previous work experience with, accounts payable, cash, or inventory.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.

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