American College of Emergency Physicians

Conference is held the last weekend of February

On the last day of the conference	Reserve conference site for the next year
May – August	Contact potential speakers
September	Set up schedule Contact PR & Marketing to design brochure
October	Obtain mailing addresses (for two mailings) Sent out postcard with dates of the upcoming conference (I usually send out the postcard towards the end of October or the beginning of November)
November	Begin contacting vendors Apply for CME Send brochure to be printed (takes approximately 3-4 weeks)
January	Send out brochures (first week of January) Notify speakers of lecture times Request handout materials from speakers
February	Put handout material together Contact conference site to discuss room set up and food

Contacting vendors is an ongoing event up until the day the conference begins.
Also apply for grants throughout the whole process.