Event Planning Requests
Instructions for Completing the Request for Event/Function Space Form
Education sessions will be held at the Salt Palace Convention Center (SPCC), Salt Lake City, UT If you wish to secure function space at the official ACEP hotel or the SPCC, please read the following information carefully.
All affiliate requests must be submitted through the online forms. Function space is offered primarily at the SPCC and Hyatt Regency Salt Lake City. If you prefer a different location, please contact the ACEP Meetings Team.
Meeting room space is assigned on a rolling first-come, first served basis, and is subject to fees for Exhibitors, Alumni Residency Groups, and Physician Groups. Space will not be assigned without a check or credit card information; however, your payment will not be processed until you have been assigned space.
Exhibitors must have contracted booth space in order to request meting space.
Confirmed space assignments will begin on June 23, 2025, ONCE PAYMENT HAS BEEN RECEIVED. The written confirmation will include the contact information for your conference service manager (CSM) at the hotel or convention center, and other helpful planning contacts. Once you receive the confirmation, you can begin working with them immediately in planning your function.
All room reset fees, food and beverage, A/V and signage are the responsibility of the affiliate. Please submit your request form no later than Wednesday, June 4, 2025. CANCELLATION FEES MAY APPLY TO MEETINGS EITHER UNPAID OR CANCELLED WITHIN 30 DAYS OF ANNUAL MEETING.
No meetings or receptions may be hosted during ACEP evening activities, including but Section Crawl. These blackout times are observed in consideration of our attendees and exhibitors.
Schedule
Sunday, September 7
Time
Location
8:00 am – 5:45 pm
Education Program
10:00 am - 12:30 pm
2:45 pm - 3:45 pm
Exhibits Open
6:00 pm - 8:00 pm
Section Hall Crawl
Monday, September 8
Time
Location
8:00 am - 4:45 pm
Education Program
10:00 am - 12:30 pm
2:45 pm - 3:45 pm
Exhibits Open
Tuesday, September 9
Time
Location
8:00 am - 4:30 pm
Education Program
10:00 am - 12:30 pm
Exhibits Open
2:30 pm - 4:30 pm
Closing General Session
Wednesday, September 10
Time
Location
8:00 am - 1:00 pm
Education Program