COVID Policies

The safety of all 2023 ACEP Reimbursement and Coding Conference attendees is a top priority to ACEP. By attending this educational conference in New Orleans, you agree to abide by and engage in certain beneficial health and safety conduct while attending the meeting. This includes, but is not limited to, attesting to vaccination status**, receiving a negative result on a self-administered antigen test no later than 24 hours prior to arrival at the event, maintaining appropriate physical distancing, and removing yourself from the event if you are ill or have been recently exposed to COVID-19. ACEP strongly recommends wearing a mask at all times during the event.

We continue to monitor the COVID-19 status and follow guidance from the CDC, state, local/city officials as well as following standards set forth by the venue. We will execute the following best practices to help attendees and staff stay healthy and to reduce exposure and risk.

**Attendees must fall into one of two categories:

  • Received all doses (1 or 2 depending upon the vaccine manufacturer) in the primary series of an approved COVID-19 vaccine, per the CDC definition. ACEP strongly recommends attendees also be “up to date” with vaccines, which is defined by the CDC as having received all doses in the primary series and any boosters recommended for you, if eligible; or
  • Unable to obtain the vaccine and have been approved for a medical exemption. Request an exemption and email completed forms to meetingregistrar@acep.org. 


Cancellation Policy

Full conference registration, less the $200 cancellation fee, is refundable only if submitted in writing to meetingregistrar@acep.org 30 days prior to the beginning of the conference. Registrations and cancellations received after the 30-day deadline are not refundable. Exceptions will be made for family emergencies and must be submitted in writing to meetingregistrar@acep.org. For these instances the full conference registration fee, less the $200 admin fee, will be refunded. If you cancel and are entitled to a refund, expect the refund within 30 days. All refunds will be issued back to the original payment type. Cash payments will be refunded by check. 

Meeting Conduct Policy

ACEP is committed to the safety and respect of all attendees at our events. For more information, please view our Meeting Conduct Policy.