Managed Chapters Coordinator




Serves as the chapter staff person for assigned chapters that have contracted with ACEP for the provision of management services; overseeing client activities and operations.

Characteristic Duties and Responsibilities

  1. Provide administrative support for chapter presidents and officers of all assigned chapters.

  2. Keep or cause to be kept an accurate record of all minutes and transactions of the Board of Directors, Committees, and other chapter meetings.

  3. Support the chapter's various projects and initiatives related to the operations of the chapters (elections, meetings, budget preparation, leader visits, orientation of new officers, annual forms due to national, membership marketing).

  4. Implement, monitor, and update policies as adopted by respective chapter boards.

  5. Assist with the development of chapter and member communication efforts, including the development of chapter websites, newsletters, and other communication efforts.

  6. Work with chapter president to plan and direct the development of a strategic plan.

  7. Plan, implement, evaluate, and provide oversight of meetings and conferences.

  8. Work with ACEP’s Director of Chapter and State Relations to oversee advocacy efforts. Ensure that chapter leaders receive information regarding advocacy efforts.

  9. Ensure open communication between chapter president and ACEP’s Chapter Services Manager and other relevant departments and functions.

  10. Establish active efforts to grow and maintain chapter membership.

  11. Oversee the financial affairs of chapters, including oversight of accounts, deposits, withdrawals from any and all accounts of the chapter. Ensure the tax returns are timely filed and yearly budget is given to the Board.

  12. Attend business and educational meetings as assigned.

Relationships and Contacts

Reports to:

Managed Chapters Supervisor

Internal Contacts:

All staff

External Contacts:

Chapter leaders and members, ACEP Board of Directors; medical groups; vendors; advertisers; funding sources, state medical associations, committees.

Required Education and Experience

  1. Bachelor's degree in management, education, communications, health care or related field or equivalent related experience.

  2. Minimum of three years experience in a nonprofit organization that includes working on multiple, simultaneous projects; budgeting; contract negotiation and management; oversight of publications development and production; oversight of website development and maintenance; working with volunteer leaders.

  3. Ability to problem-solve and work independently in a dynamic environment with numerous deadlines.

  4. Strong computer skills, especially Microsoft Office, Association Management Systems, and other tools needed for successful association operations.

Other Desired Qualifications 

  1. Demonstrated oral and written communication skills

  2. Meeting planning experience

  3. Project management experience

  4. Experience managing multiple chapters

  5. Membership and association management experience

  6. Certified Association Executive (CAE)

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.

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