Managed Chapters Coordinator


Association Management Division


Supports and functions as the chapter staff person for assigned chapters that have contracted with ACEP for the provision of administrative services and provides administrative support to the managed chapters department.

Characteristic Duties and Responsibilities

  1. Provide administrative support for chapter presidents and officers of all assigned chapters.

  2. Provide administrative support to the Managed Chapters Department, which includes the Managed Chapters Supervisor, Managed Chapter Coordinators, and the SVP of the Association Management Division.

  3. Keep an accurate record of all minutes and transactions of the Chapter Board of Directors, Committees, and other chapter meetings.
  4. Support the chapter's various projects and initiatives related to the operations of the chapters (elections, meetings, budget preparation, leader visits, orientation of new officers, annual forms due to national, membership marketing).

  5. Implement, monitor, and update policies as adopted by respective chapter boards.

  6. Assist with the development of chapter and member communication efforts, including the development of chapter websites, newsletters, and other communication efforts.

  7. Plan, implement, evaluate, and provide oversight of Chapter meetings and conferences.

  8. Ensure regular communication between chapter president and ACEP’s relevant departments and functions.

  9. Facilitate active efforts to grow and maintain Chapter membership.

  10. Assist with the financial affairs of chapters, including oversight of accounts, deposits, withdrawals from all accounts of the College. Work with the Finance department to ensure the tax returns are timely filed and yearly budget is given to the Board.

  11. Attend business and educational meetings as assigned.

  12. Travel at least three times a year to national and/or chapter events.
  13. Perform other duties as assigned

Relationships and Contacts

Reports to:

Managed Chapters Supervisor

Internal Contacts:

All staff

External Contacts:

Chapter leaders and members, ACEP Board of Directors; medical groups; vendors; advertisers; funding sources, state medical associations, committees.

Required Education and Experience

  1. Associate’s degree in management, education, communications, health care or related field or equivalent related experience.

  2. Minimum of three years’ experience providing high-level administrative support including working on multiple projects and/or for multiple clients, planning meetings and conference calls, developing meeting materials, creating communication vehicles such as newsletters or websites.

  3. Microsoft Office 365.

Other Desired Qualifications 

  1. Demonstrated oral and written communication skills.

  2. Experience working in a non-profit environment with volunteer leaders.

  3. Multiple management company experience.

  4. Membership and association management experience.

  5. WordPress.

  6. CRM.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.

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