DEPARTMENT	EMDI
BASIC FUNCTION	Provide administrative support for the Chief Data Officer and managers/senior managers in the department. Provide project management support for the Board of Governors, committees, sections, task forces and the EMDI line of service team members. Assist in facilitating the efficient processing of quality initiatives related tasks and actions

Characteristic Duties and Responsibilities

1. Provides administrative support for the Chief Data Officer and managers/senior managers in the line of service, including scheduling meetings, drafting correspondence; screening telephone calls; file maintenance; mail pick-up and screening; and compiling information from various sources.

2. Provides information to callers as appropriate on the status and content of department activities and related issues.

3. Coordinates, performs and assures timely and efficient completion of printing, purchase and check requisitions, word processing, expense reports, mailings, and distribution.

4. Provides administrative and project management support for committees, sections, and task forces including drafting of correspondence, preparation of agenda and minutes, weekly/monthly/quarterly reports, presentations, rosters, agendas, meeting arrangements including catering and hotel; compilation and distribution of meeting materials; planning conference calls, and handling travel arrangements; and assisting with the preparation of section newsletters, presentations, publication material, web content management, and other duties assigned.

5. Provides support for registry and grant projects managed by the Chief Data Officer, including scheduling conference calls, drafting minutes/presentations, rosters and reports; assisting with tracking project progress; and communicating with the diverse internal and external stakeholders, staff, vendors, grant funding organizations and co-grantees.

6. Coordinates EMDI program activities, including communicating with leaders, chapters and staff about requests for visits; coordinates travel details between chapters and leaders; drafts information for briefing packets; prepares briefing packets; originates written confirmation letters to committees, chapters and leaders in a timely manner; and prepares annual and quarterly reports and recommendations for supervisor.  Exercises appropriate confidentiality in communications with chapters, leaders and staff.

7. Compiles data, prepares accurate invoices and submits them to the Finance Department on a periodic basis, using a computerized system.

8. Assist with updating content for EMDI and associated websites, including end-to-end management of annual conference support and Hackathon.

9. Assists with the development of member and committee communications, including assistance with development of EMDI newsletters produced by the department; distribution of EMDI legislative advocacy alerts; and maintenance of e-lists/other membership/communication databases/tools utilized within the department, such as, Monday.com, Sharepoint, Drop-Box, etc.

10. Provides project and/or process improvement support for the EMDI Department.

11. Assist with compilation, distribution, collection and analysis of surveys for the EMD department, committees, sections and task forces.

12. Act as point of contact for all function orders and logistics/administrative support at ACEP Scientific Assembly.

13. Assist with preparations for and shipments to meetings, conferences and exhibit events including ACEP Scientific Assembly, Board Meetings, Corporate Advisory Council and others as assigned. Travel to meetings if assigned.        

14. Using association’s CRM and other sources, maintain rosters, account and contact files, complete advanced search reports, implement workflows, prepare marketing plans, and apply other CRM/Monday.com capabilities as available.

15. Prepare various reports for the department including sales reports, payments due, and annual fulfillment reports.

16. Assist with CME grant applications for ACEP events and activities.

17. Work with other staff members on projects of mutual interest to ensure efficiency within the College.

18. Perform other duties as assigned by supervisor.

Relationships and Contacts

Reports to:	Chief Data Officer
Internal Contacts:	EMDI and HIT Staff, Public Affairs, Public Policy, Membership and Customer Service, Office of the Executive Director, Staff Services, Technology Services
External Contacts:	Board, Board of Governors, Council Committees and executives; ACEP members and leaders, Vendors, Registry Users

Required Education and Experience

1. Bachelor’s Degree or equivalent related experience. MBA or PMP preferred.

2. Five years related work experience. Work experience with Universities, Healthcare and/or Non-Profit organizations is a plus.

3. Advanced knowledge of Microsoft Office software (in a Windows environment), expertise with Excel, PowerPoint, Word, and Visio, Monday.com, Drop-Box, SharePoint, as well as billing and purchasing software.

Other Desired Qualifications

1. Independent thinker.

2. Six Sigma certified.

3. Experience dealing with a senior executive team.

4. Experience with registries and repositories.

5. Ability to work independently and high performing teams.

6. Highly organized, detail oriented and have initiative.

7. Ability to interact well with members and clients.

8. Excellent proofreading and copy editing skills.

9. Strong verbal and written communications skills.

10. Experience working with volunteers.

11. Professional attitude and strong work ethic.

12. Ability to perform well in rapidly changing and high pace environment.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.