DEPARTMENT	Educational Development
BASIC FUNCTION	Works part-time with Educational Meetings to assist and support educational programming, data entry, coordination, and documentation efforts and will also work part-time with the Exhibit Sales team to coordinate aspects of development, implementation, tracking and follow up with exhibitors

Characteristic Duties and Responsibilities

1. Educational Meetings Department:

   1. Assist in planning and coordinating educational meetings, including maintaining databases, faculty communications, virtual meeting setups, and reviewing educational function orders.

   2. Serve as a point of contact for faculty, helping with session materials, presentation submissions, and tracking deadlines.

   3. Maintain accurate records of educational materials, including uploading presentations, tracking faculty deliverables, and ensuring compliance with ACCME guidelines.

   4. Draft and distribute communications to faculty and attendees, including reminders, confirmations, and event-related updates.

   5. Prepare agendas and meeting minutes, ensuring timely distribution to relevant stakeholders.

   6. Provide administrative support during onsite events as needed.

   7. Assist in processing team invoices and expenses.

   8. Facilitate the creation, collection, analysis, documentation, and distribution of survey feedback.

2. Exhibit Sales Department:

   1. Perform various detailed administrative functions such as submitting purchase requests, responding to telephone and email inquiries.

   2. Enter orders, create invoices, apply payments, and provide receipts for advertisers, exhibitors, sponsors, and other corporate partners using ACEP’s financial management software.

   3. Enter exhibitor updates in a2z software program.

   4. Manage fulfillment of mailing list requests from exhibitors.

   5. Coordinate preparations for and shipments to meetings, conferences and exhibit events.

   6. Using association’s CRM and other sources, maintain rosters, account and contact files, complete advanced search reports, implement workflows, prepare marketing plans and apply other CRM capabilities as available.

   7. Creation and maintenance of tracking spreadsheets.

3. Work with other staff members on projects of mutual interest to ensure efficiency within the College.

4. Promptly addresses internal and external requests across communication channels.

5. Perform other duties as assigned by supervisor.

Relationships and Contacts

Reports to:	Sr. Manager, Conference Education
Internal Contacts:	Business Development, Educational Meetings, Educational Products, EMF, Finance, General Counsel, Management Services, Membership and Customer Service, Office of the Executive Director, Staff Services, Technology Services
External Contacts:	Corporate sponsors and exhibitors; ACEP members and leaders; ACEP Chapter leaders

Required Education and Experience

1. High school diploma or equivalent experience.

2. Minimum of two years of relevant work experience.

3. Proficient in Microsoft Office Suite within a Windows environment.

4. Willingness to travel as needed, with the ability to work occasional evenings and weekends.

Other Desired Qualifications

1. Ability to work autonomously and manage tasks independently.

2. Strong organizational skills with attention to detail.

3. Demonstrates initiative, self-motivation, and proactive problem-solving.

4. Excellent interpersonal skills with the ability to build rapport with members and clients.

5. Exceptional proofreading and copy editing abilities.

6. Strong verbal and written communication skills.

7. Experience working with and supporting volunteers.

8. Maintains a professional attitude, work ethic, and demeanor.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.