ACEP ID:

Administrative Coordinator, Clinical Affairs/EMP

DEPARTMENT

Emergency Medicine Practice

BASIC FUNCTION

Coordinates activities and performs administrative and secretarial functions for the Senior EM Practice Manager; and as needed, other staff within the Clinical Affairs Division and the College. Provides support for committees, sections, and task forces.

Characteristic Duties and Responsibilities

  1. Provides secretarial and administrative support for the Senior EM Practice Manager, including drafting correspondence; screening telephone calls; file maintenance; mail pick-up and screening; and compiling information from various sources. Provides information to callers as appropriate on the status and content of department activities and related issues. Coordinates, performs, and assures timely and efficient completion of printing, purchase and check requisitions, word processing, expense reports, mailings, and distribution.

  2. Assists with committees, sections, and task forces including drafting of correspondence, preparation of minutes, reports, rosters, and agendas; meeting arrangements including catering and hotel; compilation and distribution of meeting materials; planning conference calls and handling travel arrangements; and assisting with the preparation of section newsletters.

  3. Responds to inquiries about the programs within the Division and directs the member to the correct individual.

  4. Provides administrative support for grant projects managed by the Senior EM Practice Manager, including scheduling conference calls, drafting minutes, rosters, and reports; assisting with tracking project progress; and communicating with the grant funding organizations and co-grantees.

  5. Provides assistance with the planning and execution of webinars and other meetings in support of the Senior EM Practice Manager.

  6. Performs other duties as assigned by supervisor.

Relationships and Contacts

Reports to:

Senior Manager, EM Practice.

Internal Contacts:

Emergency Medicine Practice staff, Meetings staff.

External Contacts:

ACEP members, ACEP Board of Directors and Council Officers, committee and section members, other medical associations and organizations, grant funding organizations, and co-grantees.

Required Education and Experience

  1. High school diploma or equivalent.

  2. Accurate secretarial skills including word processing and typing at least 50 wpm.

  3. Three years related administrative experience including handling client/member requests and problems, writing correspondence, and project organization and coordination.

  4. Thorough knowledge and familiarity in working with Microsoft Office applications.

  5. Familiarity with online file hosting/sharing platforms (such as Google, Dropbox).

Other Desired Qualifications

  1. Additional educational experience beyond high school.

  2. Attention to detail.

  3. Ability to get along with others and handle problems positively.

  4. Prioritization of multiple simultaneous projects, consistently meeting deadlines.

  5. Excellent verbal and written skills.

  6. Excellent editing and proofreading skills.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.

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