ACEP ID:

GEDA Project Administrator

DEPARTMENT

Clinical Affairs

BASIC FUNCTION

Assist the GEDA Program Manager with administrative efforts of the Geriatric Emergency Department Accreditation (GEDA) program. Support direct
marketing programs to re-enlist emergency department participation in the accreditation program. Support maintenance and ongoing availability of a user-friendly website/portal for applicant and reviewer use. Assist in the work of ACEP leaders and other collaborating organizations such as the West Health
Institute (WHI) and the John A. Hartford Foundation (JAHF) ensure the success of the accreditation program.

Characteristic Duties and Responsibilities

  1. Administrative Duties

    1. Work with Program Manager on implementation of accreditation renewal plan.

    2. Communicate with EDs/applications ready for renewal.

    3. Support applicant organizations at any stage of the application process.

    4. Coordinate with IT for website updates and to refine the application process.

    5. Document and conduct appropriate follow-up of relevant changes reported by accredited organizations as outlined in the terms and conditions.

    6. Provide support to GEDA reviewers, assign reviewers to applications, coordinating site visits.

    7. Accreditation letter creation and mailings, custom site improvement letter creation (includes retrieving notes from BOG) and mail, printing off certificates, etc.

    8. Provisional Accreditation tracking: Maintain spreadsheet used to track sites with provisional accreditation.

    9. Communication with the accredited site in the form of initial notification, reminder follow-ups, and receiving the information to be presented to the GEDA BOG.

    10. Evolution of renewing GEDs coordination. Includes retrieving initial review notes and providing reviewers with a background on improvement suggestions sent with initial accreditation or provisional accreditations.

    11. Send reminders to sites/provisional with required updates.

    12. Field in-coming “sales” or “payment” calls.

    13. Assist with open invoice report (bill collecting).

    14. Process applications and oversee new ED account set up in CRM.

    15. Scheduling of virtual or in-person site visits and required review calls with sites and reviewers, building out agendas for such meetings.

    16. Schedule BOG, Advisory Board, and other partner meetings take meeting minutes.

  2. Scientific Assembly and Other Conferences

    1. ACEP Scientific Assembly booth coordination of GEDA and possibly other accreditation programs.

    2. Assist with ACEP SA pre-conference details determined by Program Manager.

    3. Schedule and book conference booths and speaker engagements on behalf of Program Manager or any GEDA BoG member/Ambassador.

    4. Schedule both annual BoG meeting and Advisory board meeting, attend, and take notes.

    5. Submit pre-conference CME application.

  3. Special Projects

    1. Manage lead input. Maintain lead spreadsheets and uploads into CRM. This includes working with member services to make sure the hospital/ED is set up in CRM, so marketing efforts can be seamless.

    2. Outreach or research on potential new partners.

    3. Other projects could include help with upgrading sites already accredited.

    4. CME applications.

    5. Help with other accreditation programs as needed.

Relationships and Contacts

Reports to:

GEDA Program Manager

Internal Contacts:

All staff

External Contacts:

GED stakeholder organizations, ACEP members, emergency department and
hospital staff, staff from other associations and organizations working in the
geriatric field

Required Education and Experience

  1. Bachelor’s degree in sales, marketing, communications, education, healthcare, or a related field, or equivalent experience

  2. Three years project management related experience

  3. Effective communications with a high-level of accuracy and ability to meet deadlines

  4. Proficiency with web content management systems, Microsoft products, and databases

  5. Ability to travel as required. Anticipate 1-2 times per year from 2 to 4 days duration

Other Desired Qualifications

  1. Experience with accreditation programs

  2. Experience with marketing and meeting planning

  3. Familiarity with spreadsheet software

  4. Experience in the health care field

  5. Experience in an emergency department

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.

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