Directs the activities of the Finance Department to ensure financial information for ACEP and managed organizations is provided in compliance with GAAP. Develops and manages the budget process, financial analysis, and the annual audits.

Characteristic Duties and Responsibilities

  1. Direct the accounting and data processing functions (including software implementations) for the College and for managed organizations as required.

  2. Train, support, develop and direct designated accounting staff to evaluate staffing support needs and maintain cross-training within the department.

  3. Maintain software and user documentation for financial accounting system. Train ACEP staff on software implementations.

  4. Record, classify, and summarize financial transactions and events in accordance with generally accepted accounting principles.

  5. Maintain written procedures for all department activities and processes.

  6. Oversee and ensure the integrity of the daily operations of the Finance Department.

  7. Establish and implement financial operating procedures to ensure we are in compliance with GAAP.

  8. Assure adherence to College financial policies and procedures by enforcing proper controls and processes.

  9. Maintain banking and treasury functions with the banks to utilize proper controls of the banking tools and access to their respective websites.

  10. Direct and coordinate financial planning and budget management functions for ACEP and managed organizations in order to provide support for other organization(s) budget development.

  11. Monitor and analyze monthly operating results against budget for ACEP.

  12. Recommend benchmarks for measuring the financial and operating performance of lines of service, divisions, departments, and projects.

  13. Prepare financial analysis for contract negotiations (such as grants) and product investment decisions (new publication projects) to ensure accurate and timely statistical, historical and analytical data is available.

  14. Ensure compliance with local and state reporting requirements (including licenses, permits, DC-DCRA and sales tax).

  15. Ensure compliance with federal reporting requirements (Forms 1099, and CCR).

  16. Direct financial and single audits and provide recommendations for procedural improvements.

  17. Manage payroll processing as required, including W2, labor distribution, pension, benefits and time-keeping.

  18. Support the Finance and Audit Committees and develop information for the Secretary-Treasurer.

  19. Manage the Chart of Accounts, allocations and posting codes for the general ledger in Microsoft Dynamics Great Plains and ReQlogic.

  20. Complete the publication of ACEP’s monthly financial reports, including control of the accounting periods and updates to FRX reports.

  21. Review and release of monthly financial statements for managed organizations.

  22. Direct fixed asset and inventory accounting for the College.

  23. Assist the CFO with accounting issues related to the new building.

  24. Complete schedules for 990 Tax Returns for ACEP and all managed organizations.

  25. Maintain confidentiality of all areas.

  26. Attend business and educational meetings as assigned.

  27. Perform other duties as assigned by supervisor.

Relationships and Contacts

Reports to:

Chief Financial Officer


Sr. General Ledger Accountants and Payroll Manager

Internal Contacts:

All staff

External Contacts:

Banks, auditors, chapter staff, Finance Committee, Audit Committee, Secretary-Treasurer,  other ACEP and managed organization Board members, FEC, IRS, TEC, FASB,   vendors, customers, investment managers, state tax authorities, workers comp auditors, FSA record keeper, software support personnel, retirement  trustee and record keeper, and credit card providers

Required Education and Experience

  1. Bachelor’s degree in accounting or business or equivalent experience

  2. CPA eligible

  3. Five years related experience; must have bookkeeping experience with accrual accounting and financial statement preparation, financial accounting software (Great Plains preferred) and reporting writing software (FRx preferred), and detailed budget preparation and analysis

  4. Supervisory experience

Other Desired Qualifications

  1. Effective verbal and written communication skills

  2. Exceptional organizational skills

  3. Ability to make independent decisions, establish priorities and reliably follow through assignments to completion

  4. Exhibit tact in dealing with a variety of individuals

  5. Capable of functioning under pressure to meet deadlines

  6. Familiarity with federal grant compliance and A-133 audit requirements

  7. Experience in a non-profit organization

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.

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