|BASIC FUNCTION||Conducts daily administrative activities to assist the achievement of the Quality Collaborative E-QUAL Program objectives. Provides administrative support for Director and ACEP faculty including scheduling events, editing documents, and responding to inquiries.|
Provides project assistance to Director to ensure timely completion of project objectives and deliverables including updating databases and editing documents in an organized manner.
Schedules and coordinates logistical arrangements for conference calls, webinars, in-person meetings with ACEP staff, participating emergency clinicians, funding agencies, and other key stakeholders.
Compiles, transcribes and distributes documents such as meeting minutes, memos and presentations using Microsoft Word, Excel, Powerpoint, and Outlook.
Performs administrative tasks including word processing, copying, faxing, filing, editing and formatting documents, and ordering supplies.
Coordinates travel and lodging arrangements. Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures.
Provides technical assistance for meetings and activities.
Responds to inquiries and follows-up on communications in a timely fashion.
Assist in maintaining related website information.
Some travel may be required.
Attends business and educational meetings as assigned.
|Reports to:||Director, Quality Collaboratives|
|Grants and foundation development, Finance, Meetings, Technology Services, CEDR, and Communications|
|ACEP members, committees, and federal agencies|
Bachelor’s degree or equivalent related experience.
At least one year of experience in an administrative function as a staff assistant, research assistant or project assistant.
Ability to pay attention to detail
Proficient in a Windows environment and with Outlook, Excel, Word, Powerpoint and Internet searches.
Ability to design, build, validate, and test data and information models, surveys, and questionnaires
Ability to handle a range of delegated tasks, work independently, quickly synthesize information, exercise good judgment, prioritize tasks, display personal initiative, and follow through in all areas assigned with good attention to detail, accuracy, and timeliness
Ability to follow instructions and resolve problems with minimal supervision.
Ability to be flexible and change directions as the job dictates.
Ability to work successfully in a team environment.
Ability to develop relationships with co-workers and employees in other departments through effective communication.
Responds proactively to needs of department and members
Strong verbal, written communication skills, and interpersonal skills
Experience managing multiple priorities
Ability to adapt to changing priorities and schedules while managing time effectively
Works well under deadline pressures
Two or more years of project coordination experience
Experience with a medical society, non-profit or association
Knowledge of data analysis/research tools, such as, SAS, SPSS, R, Microstrategy, Mathematica, Tableau, Clickview
Knowledge of Asana or other similar document repository and collaboration tool
Self-motivated, dependable and able to work under pressure
We offer competitive salary, excellent benefits package, retirement plan and more.
If you have any questions or would like to send your resume, contact us here.