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Public Relations Manager

DC Office
BASIC FUNCTION Conducts daily administrative activities to assist the achievement of the Quality Collaborative E-QUAL Program objectives. Provides administrative support for Director and ACEP faculty including scheduling events, editing documents, and responding to inquiries.

Characteristic Duties and Responsibilities

  1. Provides project assistance to Director to ensure timely completion of project objectives and deliverables including updating databases and editing documents in an organized manner.

  2. Schedules and coordinates logistical arrangements for conference calls, webinars, in-person meetings with ACEP staff, participating emergency clinicians, funding agencies, and other key stakeholders.

  3. Compiles, transcribes and distributes documents such as meeting minutes, memos and presentations using Microsoft Word, Excel, Powerpoint, and Outlook.

  4. Performs administrative tasks including word processing, copying, faxing, filing, editing and formatting documents, and ordering supplies.

  5. Coordinates travel and lodging arrangements. Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures.

  6. Provides technical assistance for meetings and activities.

  7. Responds to inquiries and follows-up on communications in a timely fashion.

  8. Assist in maintaining related website information.

  9. Some travel may be required.

  10. Attends business and educational meetings as assigned.

Relationships and Contacts

Reports to: Director, Quality Collaboratives

Internal Contacts:

Grants and foundation development, Finance, Meetings, Technology Services, CEDR, and Communications

External Contacts:

ACEP members, committees, and federal agencies

Required Education and Experience

  1. Bachelor’s degree or equivalent related experience.

  2. At least one year of experience in an administrative function as a staff assistant, research assistant or project assistant.

  3. Ability to pay attention to detail

  4. Proficient in a Windows environment and with Outlook, Excel, Word, Powerpoint and Internet searches.

  5. Ability to design, build, validate, and test data and information models, surveys, and questionnaires

  6. Ability to handle a range of delegated tasks, work independently, quickly synthesize information, exercise good judgment, prioritize tasks, display personal initiative, and follow through in all areas assigned with good attention to detail, accuracy, and timeliness

  7. Ability to follow instructions and resolve problems with minimal supervision.

  8. Ability to be flexible and change directions as the job dictates.

  9. Ability to work successfully in a team environment.

  10. Ability to develop relationships with co-workers and employees in other departments through effective communication.

  11. Responds proactively to needs of department and members

  12. Strong verbal, written communication skills, and interpersonal skills 

  13. Experience managing multiple priorities

  14. Ability to adapt to changing priorities and schedules while managing time effectively

  15. Works well under deadline pressures

Other Desired Qualifications

  1. Two or more years of project coordination experience

  2. Experience with a medical society, non-profit or association

  3. Knowledge of data analysis/research tools, such as, SAS, SPSS, R, Microstrategy, Mathematica, Tableau, Clickview

  4. Knowledge of Asana or other similar document repository and collaboration tool

  5. Self-motivated, dependable and able to work under pressure

We offer competitive salary, excellent benefits package, retirement plan and more.

If you have any questions or would like to send your resume, contact us here.

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