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Part-Time Administrative Assistant

DEPARTMENT

Chapter and State Relations

BASIC FUNCTION Supports or functions as the chapter staff person for assigned chapters that have contracted with ACEP for the provision of administrative services.

Characteristic Duties and Responsibilities

  1. Provide administrative support for chapter presidents and officers of all assigned chapters.

  2. Keep or cause to be kept an accurate record for all minutes and transactions of the Board of Directors, Committees, and other chapter meetings.

  3. Support the chapters’ various projects and initiatives related to the operations of the chapters (elections, meetings, budget preparation, leader visits, orientation of new officers, annual forms due to national, membership marketing).

  4. Implement, monitor, and update policies as adopted by respective chapter boards.

  5. Assist with the development of chapter and member communication efforts, including the development of chapter websites, newsletters, and other communication efforts.

  6. Plan, implement, evaluate, and provide oversight of meetings and conferences.

  7. Ensure regular communication between chapter president and ACEP’s Chapter Services Manager and other relevant departments and functions.

  8. Facilitate active efforts to grow and maintain membership

  9. Assist with the financial affairs of chapters, including oversight of accounts, deposits, withdrawals from any and all accounts of the College. Ensure the tax returns are timely filed and yearly budget is given to the Board.

  10. Attend business and educational meetings as assigned.

  11. Perform other duties as assigned

Relationships and Contacts

Reports to:

Director of Chapter and State Relations

Internal Contacts:

All staff

External Contacts

Chapter leaders and members, ACEP Board of Directors; medical groups; vendors; advertisers; funding sources, state medical associations, committees.

Required Education and Experience

  1. Associate’s degree in management, education, communications, health care or related field or equivalent related experience
  2. Minimum of three years experience providing high-level administrative support including working on multiple projects and/or for multiple clients, planning meetings and conference calls, developing meeting materials, creating communication vehicles such as newsletters or websites.

 

Other Desired Qualifications 

  1. Demonstrated oral and written communication skills
  2. Experience working in a non-profit environment with volunteer leaders
  3. Multiple management company experience
  4. Membership and association management experience
  5. Certified Association Executive (CAE)

We offer competitive salary, excellent benefits package, retirement plan and more.

If you have any questions or would like to send your resume, contact us here.

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