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CORD Coordinator

DEPARTMENT

Management Services

BASIC FUNCTION

Develops and manages multiple member communication channels and publications; in cooperation with internal teams, outside vendors, and association members. Leads the production of email, print, video and online communications.  Curates, develops and repurposes content for distribution.  Assists CORD Executive Director and other CORD staff in all phases of CORD management.

Characteristic Duties and Responsibilities

  1. Develops and executes promotional and social media campaigns to increase awareness of CORD events, member benefits and publications. Coordinates with staff and volunteers to extend CORD social media brand and presence.

  2. Curates and/or creates new and relevant content for the CORD website using the CMS, ensures best practices are adopted, including cataloging and organizing of existing resources of interest to academic emergency physicians. Ensures the CORD website aligns with the strategic communication goals and implement strategies to keep content fresh and dynamic. Maintains review schedule for editorial content featured on CORD website and social media channels.

  3. Provides digital graphic art production for the website and seek out ways to integrate multimedia content, including still images, animation, audio and video as appropriate.

  4. Produces video and photography projects including the pre-production work, shooting and editing to project completion.

  5. Identifies needs for freelance writers, graphic designers, photographers and videographers.  Request bids and manage projects assigned to them.  Develops and monitors the budgets of these vendor partners.

  6. Serves as the CORD Community Manager, monitors all community communications and libraries as well as maintains CORD's document repository and other collaborative sharing portals.

  7. Coordinates the scheduling of committee meetings by conference call; onsite meetings at Academic Assembly, ACEP and SAEM; and serves as staff liaison to assigned committees.

  8. Assists in creating agendas and run of show for Business Meetings and awards ceremonies, notifies scheduled presenters/award winners, collects presentations; creates templates for slides and combines all slides for display at meetings.

  9. Assists with marketing by conducting research; building email templates; creating and managing marketing lists; coordinating with printers; utilizing MailChimp and working with mail houses to distribute marketing pieces; and other activities as assigned. In cooperation with other CORD staff, implements digital event strategy to extend reach of educational courses held at CORD’s Annual Meeting.

  10. Facilitates communication with CORD Board of Directors and CORD committees, sections, task forces, members and others with activities such as collecting, tabulating, and analyzing data; drafting reports; distributing reports; setting up calls, writing and distributing agendas and other meeting notices.

  11. Assists in developing project plans and budgets, provides copy-editing, solicits and develops
    content and manages the production process for assigned publications, including the monthly e-newsletters for CORD and EMARC in conjunction with volunteer leadership.

  12. Coordinates award, grant and other application submissions, redacts as necessary, disseminates confidential information, coordinates with reviewers, collates scoring, and assists in notifying selected candidates. 

  13. Continually monitors residency training issues, residency program management and medical education (including FOAMed) and academic teaching environments in order to stay up to date on issues of interest to the CORD membership and constituents.

  14. Continually monitors emergency medicine issues, general healthcare topics and other emergency medicine organizations in order to appropriately understand and respond to CORD activities and positions.

  15. Coordinates eOral project by providing second tier support for training, tech support, and ongoing program support. Implements production, publication and distribution of eOral cases.

  16. Performs pre-conference duties including collaboration with program committee chairs and track chairs to establish didactic schedule; establishes deadlines for committee assignments; and participates in committee planning discussions; preparing handouts and other materials; updating print, online and mobile application schedules and content; and other activities as assigned.

  17. Prepares and builds conference website and mobile app for conference, assist in processing meeting/conference registrations, working with CRM, Impexium, EpiServer, CVENT, and third-party registrars or other systems as needed.

  18. Coordinates and creates the marketing guide or prospectus for exhibitors. Works with operations manager to complete exhibit hall booth sales, wine sales, analyzes data, and drafts and distributes any reports required.

  19. Performs onsite conference duties including room set up; registration assistance; social media; assisting with social events; distributing, collecting and/or monitoring evaluations; A/V set up; taking photos or videos; monitoring signage; assisting with exhibits; assists with preparations for and shipments to meetings, conferences and exhibit events; and other activities as assigned. Travel to meetings as assigned. 

  20. Drafts and/or edits written communications (e.g. reports, correspondence, guidelines) as assigned. Develops project plans, manage budgets and supervise vendors as assigned.

  21. Responds to routine telephone and email inquiries from members and others regarding member benefits, events, and services. Works with other staff members on projects of mutual interest to ensure efficiency within the College.

  22. Perform other duties as assigned by supervisor.

 

Relationships and Contacts

Reports to:

CORD Executive Director

Internal Contacts:

Managed Orgs Coordinator, Managed Orgs Meeting Manager,ACEP Communications/Marketing staff

External Contacts

CORD Board of Directors; CORD Committee leaders; CORD members; other emergency medicine associations (including ACEP, SAEM, EMRA, AAEM, AAEM/RSA, ABEM, and others) accrediting institutions (ACGME, AOA, AAMC and others), hospitals, vendors, physician groups, universities, faculty, public and government-related medical entities

Required Education and Experience

  1. Bachelor’s degree in communications, journalism or a related field, or equivalent experience

  2. Three years related experience working in social media channels, websites and digital publications

  3. Effective communications with a high level of accuracy including proofreading and editing

  4. Proficiency with web content management systems, Microsoft products, and databases and a variety of software programs such as desktop publishing; graphics programs and social media applications

  5. Project management and ability to meet deadlines

  6. Communicating effectively with a high level of accuracy 

  7. Ability to travel as required.  Anticipate 3 times per year from 2 to 8 days duration.

     

Other Desired Qualifications 

  1. Flexibility to adapt to changing priorities

  2. Understanding of medical terminology

  3. Experience with Photoshop, Publisher or other design softwar

  4. Experience with html

  5. Experience and knowledge in emergency medicine, healthcare and /or organized medicine

  6. Ability to work independently

  7. Highly organized, detail-oriented and have initiative

  8. Ability to interact well with members and volunteers

     

     

We offer competitive salary, excellent benefits package, retirement plan and more.

If you have any questions or would like to send your resume, contact us here.

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