Affiliate Event Request

Please fill out this form to request space and add your IN-PERSON affiliate event to the ACEP21 schedule.

Important In-Person Affiliate Space Request Information

Meetings are allowed Day 1 – Day 4 (October 25-28):

  • Before 8:00 am
  • Between 11:00 am and 2:00 pm
  • After 5:30 pm

No meetings or receptions may be hosted during ACEP evening activities, including but not limited to the Kickoff Party. These blackout times are observed in consideration of our attendees and exhibitors. Meeting room space is assigned on a rolling first-come, first-served basis, and is subject to fees for Exhibitors, Alumni Residency Groups, and Physician Groups. If you are a Sister Organization you will not be charged a rental fee for the first two meetings, additional requests will be subject to fees.

Meeting Fees*

Room Size

Prior to July 30

After July 30

1 to 20 People



21 to 50 People



51 to 200 People



More than 200 People



*Fees are for the use of meeting space only and do not include food and beverage. Payment will not be processed until space is assigned.

All room reset fees, food, and beverage, A/V and signage are the responsibility of the affiliate. Late fees may be applied to all requests submitted after the deadline, and a $200 cancellation fee will be charged if there is a cancellation after September 24.


* = Required Fields


By clicking the box below, I acknowledge that my meeting is subject to the aforementioned blackout dates and fees. ACEP reserves the right to make changes to space assignments at any time as necessary for official conference programming. A $200 cancellation fee will be charged if you cancel after September 24.