Affiliate Event Request

Instructions for Completing the Event Request Form

Deadline: Friday, July 30, 2021

Education sessions will be held at the Boston Convention and Exhibition Center (BCEC). If you wish to secure function space at one of the official ACEP hotels or the BCEC, please read the following information carefully.

All affiliate requests - for both in-person or virtual events - must be submitted through the online forms on the left.

For in-person events, function space is offered primarily at the following properties: Boston Convention and Exhibition Center and Westin Boston Waterfront. If you prefer a different location, please contact Maya Patel.

Meeting room space is assigned on a rolling first-come, first-served basis, and is subject to fees for Exhibitors, Alumni Residency Groups, and Physician Groups. Space will not be assigned without a check or credit card information; however, your payment will not be processed until you have been assigned space.

Confirmed space assignments will begin in mid-August, once payment has been received. The written confirmation will include the contact information for your conference service manager (CSM) at the hotel or convention center, and other helpful planning contacts. Once you receive the confirmation, you can begin working with them immediately in planning your function.

All room reset fees, food, and beverage, A/V and signage are the responsibility of the affiliate. Late fees may be applied to all requests submitted after the deadline, and there is a $200 cancellation fee if canceled after September 24.

Meetings are allowed Day 1 – Day 4 (October 25-28):

  • Before 8:00 am
  • Between 11:00 am and 2:00 pm
  • After 5:30 pm

No meetings or receptions may be hosted during ACEP evening activities, including but not limited to the Kickoff Party. These blackout times are observed in consideration of our attendees and exhibitors.

Monday, October 25

8:00 am – 5:30 pm - Education Program

9:30 am – 3:30 pm - Exhibits Open

7:00 pm – Midnight - ACEP21 Kickoff Party

Tuesday, October 26

8:00 am – 5:30 pm - Education Program

9:30 am – 3:30 pm - Exhibits Open

Wednesday, October 27

8:00 am – 5:30 pm - Education Program

9:30 am – 3:30 pm - Exhibits Open

Thursday, October 28

8:00 am – 1:00 pm - Education Program

Meeting Fees*

Payment will not be processed until space is assigned.

Room Size

Prior to July 30

After July 30

1 to 20 People

$450

$550

21 to 50 People

$550

$650

51 to 200 People

$800

$900

More than 200 People

$1,050

$1,150

*Fees are for the use of meeting space only and do not include food and beverage.

Having a VIRTUAL event?

We are happy to add your VIRTUAL event to the ACEP21 At Home schedule at no charge. Please choose the “virtual event” form to the left. 

Questions? Contact Maya Patel.