COVID Safety Protocols

ACEP Safety Protocols for Attending the 2021 Leadership & Advocacy Conference

Update (July 23): For many communities, the number of COVID breakthrough cases is rising and the Delta variant seems to be growing.

We understand this changing course of the pandemic may concern some of you about traveling to DC next week for the ACEP Leadership & Advocacy Conference.

While you are at the conference, you will -

  • Take a COVID health screening survey via an app every morning
  • Be asked to wear a mask in the courses all-day 
  • Conduct your Hill visits virtually from the hotel

With these measures, ACEP is ready to host everyone safely. As frontline representatives in the fight against COVID-19, ACEP and our members must go above and beyond to reduce the risk of spreading to those who are vulnerable.

However, if you feel uncomfortable traveling to DC and participating in LAC this year, we can convert your in-person registration to a virtual registration.

If you would like to change to virtual participation, please reply to this email or call ACEP at 844-381-0911. 

Both in-person and virtually - we look forward to your participation as you speak up for the issues that matter most to you and your patients.

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Update (July 19): We are closely monitoring COVID-19 developments, specifically the Delta variant. We are evaluating our safety protocols and will add enhancements as needed to ensure the safety of our onsite attendees.

We have been working closely with the Grand Hyatt to diligently follow all DC-area protocols. In addition to the existing meeting protocols below, we will also utilize the CDC’s health screening survey each day via an app (information will be sent out to attendees prior to the event). Clear results will be required upon entrance to daily meetings. The health screening survey will be similar to the CDC’s Coronavirus Self-Checker. Rapid results testing kits will be made available to those who do not pass their health screenings.

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The safety of all our registrants and conference attendees is of utmost importance to ACEP. By attending the 2021 Leadership & Advocacy Conference in Washington, DC, you agree to abide by and engage in certain health and safety beneficial conduct while attending the meeting. This includes, but is not limited to, wearing a mask at all times unless actively eating or drinking, maintaining appropriate physical distancing, and not attending the event if you are ill or have been recently exposed to COVID-19. These protocols are a living document that will continue to evolve as venue and local standards change.

We are monitoring the COVID-19 status and following guidance from the CDC as well as following standards set forth by the venue and Washington, DC authorities. We will execute the following best practices to help attendees stay healthy and to reduce exposure and risk.

ACEP will:

  • Room set will follow social distance between meeting attendees as established by the authorities
  • Banquet set-up will follow social distance protocols and ensure the facility provides appropriate rope and stanchion and signage to guide attendees through buffet
  • ACEP Registration area will include sneeze guards at customer service counters, rope and stanchion, and signage to guide attendees through registration check-in
  • Touchless payment option created for onsite purchases within ACEP’s meeting area
  • Meeting rooms will have designated entrances and exits, clearly identified
  • Staff will monitor recommendations from health authorities and the state, local, and city officials, and protocols can be altered to meet changes in the standards
  • Visit www.hyatt.com/info/global-care-and-cleanliness-commitment for hotel’s safety protocols

Attendees are required to:

  • Please stay home if feeling feverish or coughing prior to the conference
  • Wear a cloth, N95, or other medical grade masks, covering your nose and mouth, at all times
  • Wash hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol
  • Encourage attendees to adopt a no-handshake or no-hug policy
  • Avoid touching your eyes, nose and mouth
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash, washing or hand sanitizing afterward
  • Maintain social distancing
  • Disinfect personal items such as cell phones and laptops
  • If onsite and you become feverish or coughing, please stay in your room and notify the ACEP Meeting Registrar at 844.381.0911 to report illness - seek medical attention to obtain a COVID-19 test and do not return to the event until a negative test result is obtained

ACEP will send a COVID-19 waiver with LAC21 conference registration.

Grand Hyatt COVID-19 Procedures

The Grand Hyatt's COVID-19 safety procedures can be found on the LAC21 hotel page. An extensive list of COVID-19 safety measures can be found on the hotel's website.

DC Guidelines

Please see a full list of Washington, DC COVID-19 resources including information on travel, FAQ's, visitor safety, and much more.