Function Space Requests

Instructions for Completing the Request for Function Space Form

Education sessions will be held at the Colorado Convention Center. If you wish to secure function space at one of the official ACEP hotels or the Colorado Convention Center, please read the following information carefully. 

Questions? Let Us Know

Function space is offered at all properties within the ACEP housing block. If you prefer a specific location, please contact Holly O'Harra

Space assignments will be confirmed in August. The written confirmation will include the contact information for your conference service manager (CSM) at the hotel or convention center. In addition, your hotel or convention center CSM will be copied on your confirmation. Once you receive the confirmation, you can begin working with them immediately in planning your function.

Space is available on a first-come, first serve basis. Space will not be assigned without a check or credit card information; however, your payment will not be processed until you have been assigned space.

Once confirmed, your space is subject to a $200 cancellation fee, non-refundable within 30 days of the meeting. New requests received after September 15 will be assessed additional late charges.

The listing made on the schedule and on the convention center's or hotel's reader board will be for the affiliate company only and your space is non-transferable to another company/firm/entity.

No meetings may be scheduled during the following ACEP-sponsored events and during exhibit hours:

Sunday, October 27

8:00 am – 5:30 pm Education Program

9:30 am – 3:30 pm Exhibits Open

7:00 pm –Midnight ACEP19 Kickoff Party

Monday, October 28

8:00 am – 5:30 pm Education Program

9:30 am – 3:30 pm Exhibits Open

Tuesday, October 29

8:00 am – 5:30 pm Education Program

9:30 am – 3:30 pm Exhibits Open

Wedensday, October 30

8:00 am – 1:00 pm Education Program

Receptions may be scheduled during the following time slots:

Sunday, October 27 5:30 pm – 7:00 pm

Monday, October 28 5:30 pm – 10:00 pm

Tuesday, October 29 5:30 pm – 7:00 pm