Visa Information

We are very pleased that you are planning to attend ACEP's Scientific Assembly. You may need a visa to enter the United States. Because of world events, visa applications are subject to a greater degree of scrutiny than in the past. The greater scrutiny means a longer waiting period, the State Department recommends that you begin your visa application process well in advance of your travel dates.

Visa Requirements Vary from Country to Country

Contact the U.S. embassy or consulate in the country where you live to determine if you will need a visa and/or a visa support letter to visit the United States. (You may apply for a visa at any U.S. consular office, but it may be more difficult to qualify if you apply from outside your country of permanent residence.)

Consular Offices

If you need a letter, contact ACEP with your request*

ACEP will send a letter to support your visa application via email in Adobe. We will only issue letters for persons who have registered and paid for an event. If you do not receive your visa in time to attend, your registration fee will be refunded. In view of the number of requests the number of requests we are receiving for visa support letters, you should make this request as soon as possible. We cannot assure that we will able to provide you a letter in time if your request is made less than 5 business days before your appointment or 10 business days before the beginning of the conference.

Contact Member Care

*Select the topic “Request Letter to Support Your Visa Application” in the contact form

Schedule an appointment with the embassy/consulate

For more information on applying for a visa, visit the US State Department website.

U.S. State Department

The decision to grant visas belongs solely to the embassy/consulate

ACEP cannot promise that you or your colleagues will receive a visa. Likewise, ACEP cannot change the decision of the governmental agency should your application be denied. If your questions about requesting a letter are not answered here, please contact Maude Hancock.

Email Maude

With the current state of world events, the U.S. State Department recommends that you begin your visa application process well in advance of your travel dates. Visa applications face more scrutiny – and a longer waiting period – than they have in the past.

Request Visa Invitation Letter

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