Frequently Asked Questions

Before the Assembly

Why do I need to provide my email address?

We only use this email address to provide you information about ACEP17 in a timely manner (confirmation/receipts, conference updates). We also send daily course evaluations via the email address you provide. Once again, this email address is only for ACEP17 information. 

Where can I get a copy of my check-in barcode for my badge or course schedule?

As we get closer to ACEP17 you will be sent an email with your barcode or you will be able to log in to the ACEP17 website with your ACEP member login, or the login information you created to register online. Once you are logged in, you are taken to the "My Registration" site where you can click on the link to have your barcode sent or to click on "View/Print Schedule" icon. This will generate a copy of your course schedule that you may print for your records. If you have additional questions regarding your course schedule please contact ACEP Member Care today or call us at 800-798-1822.

Where do I make my hotel reservations?

Reservations for the ACEP Room Block can be made online through our official housing partner, onPeak. No payment needed up front. Need to contact onPeak, call 866-611-8828.

When will I receive the course presentations for the conference?

Paper presentations will not be provided. Electronic presentations will be available on the ACEP17 website for download or print about two weeks prior to the conference. Access to presentations will be made available on your “My Registration” page.

 

Where can I get information about Section meetings?

The College’s Sections of Membership hold their annual meetings during Scientific Assembly. These meetings provide an excellent opportunity to interact with colleagues who share similar interests. If you are considering joining a section, this is a great time to see what the section is all about. The schedule of section meetings can be found on our Section Meetings Page. 

How do I get information about Committee meetings?

Most ACEP committees will hold organizational meetings at various times during ACEP17. The schedule of meetings will be listed on the Committee Meetings page and will be available in the on-site program. For more information, please contact Mary Ellen Fletcher at 800-798-1822, ext. 3145.

Should I bring my laptop?

Because of the way most course rooms are set up to accommodate many people comfortably, we do not provide outlets and tables in the meeting rooms. However, there will be charging stations available in the Exhibit Hall and in the Lounges. If you would like to bring your laptop, remember to bring it fully charged each morning.

What is the cancellation policy for the ACEP17?

Full conference registration, less the $100 cancellation fee, is refundable only if submitted in writing to ACEP Member Care 30 days prior to the beginning of the conference. Registrations and cancellations received after the 30 day deadline are not refundable. All Lab cancellations received after 30 days will not be refunded. Exceptions will be made for family emergencies and must be submitted in writing to meetingregistrar@acep.org. For these instances the full conference registration fee, less the $100 cancellation fee, will be refunded. You cannot reinstate a registration after you cancel. If you cancel and are entitled to a refund, expect the refund within 30 days. All refunds will be issued back to the original payment type. Cash payments will be refunded by check. View our Policies Page.

How do I get my physician group or residency alumni event publicized for ACEP17?

Fill out the form and return following the directions on the form. ACEP will alert all registrants (who indicate they are part of your group) about your Physician Group or alumni event details--date, time and location--as they register for ACEP17. Your event details will become part of the registrant’s personalized online schedule, will be added to the ACEP17 mobile app, and included in the ACEP17 onsite program.

During the Assembly

Where is ACEP17?

Walter E. Washington Convention Center, 801 Mt Vernon Pl NW, Washington, DC 2000. View Website.

How many CME hours can I earn at ACEP17?

Up to 29 AMA PRA Category 1 Credit(s)™

This will be my first annual meeting, what do you suggest I see and do?

Make sure you pick out the courses you would like to attend when you register or before you arrive onsite as popular courses fill fast. The exhibit hall features hundreds of companies showing off the latest products in EM. Within the exhibit floor and check out innovatED to see one of the many mock codes featuring the latest technologies. ACEP17 also features some spectacular networking parties on Sunday and Tuesday where you can eat, network and have some fun. And ACEP’s Research Forum, EM’s premier research event, is fully integrated into the educational schedule, making it easier than ever to view and discuss original research.

What’s the policy regarding children at ACEP17 and is daytime child care available?

In consideration of your fellow attendees and the faculty, children will not be permitted in the classrooms at any time. To arrange for daytime or evening child care, contact the concierge at your hotel.

What can my guest access at ACEP17?

Your guest is welcome to attend any of the un-ticketed social events, including the ACEP17 Kickoff Party and Closing Celebration, along with full access to the exhibit hall. Only paid registrants are able to attend the courses. 

What is available for children at ACEP17?

Your families are welcome to join you for the ACEP17 Kickoff Party at the Newseum, the Closing Celebration Halloween Party, and the exhibit hall.  Child care opportunities will also be available in the evenings. Visit the Family-Friendly Activities page for more information.

Who is allowed to host hospitality suites and receptions?

Only ACEP-affiliated organizations and exhibiting companies will be given approval to host official hospitality suites and receptions during ACEP17. For more information, please call 800-798-1822, ext. 3166.

Am I required to wear my name badge?

Yes. All registrants will be provided a name badge for use during the meeting. For security purposes, name badges are required at all times in the convention center. Individuals without a visible name badge will not be permitted into the course rooms or Exhibit Hall.

Are ACEP17 venues accessible to people with disabilities?

Yes. In accordance with the Americans with Disabilities Act, ACEP uses only facilities that are in compliance. If you are disabled and require special assistance while attending ACEP17 or Research Forum, please call 800-798-1822, ext. 6.

What should I wear to ACEP17 events?

Attire for the meeting is business casual. Every effort will be made to provide a comfortable learning environment; however, meeting room temperatures can fluctuate greatly and may be difficult to control. The temperature is often cool in the meeting rooms, therefore, a jacket or sweater is recommended for the conference. Cocktail or after-five apparel is appropriate for the President's Awards Gala.

What is ACEP doing to transition into green meetings?

ACEP has made a commitment to the environment by making small but powerful changes in our meetings that will positively impact the environment and reduce the carbon footprint of ACEP and each registrant and exhibitor. Here is what to expect this year:

No paper syllabi will be distributed onsite. Syllabi submitted by our speakers will be available to download on the My Registration portion of the ACEP17 website prior to the conference for those wanting to print a copy before the meeting.

  • Paperless Evaluations - course evaluations all done online.
  • Tote bags made from partially recycled materials.
  • Registrant badges will be recycled.
  • Exhibit hall carpet will be recycled.

As we continue the journey, we welcome your ideas to help us achieve this goal.

After the Assembly

Will I be able to provide any feedback on the courses I attended?

Yes. All course evaluations will be conducted electronically. An email will be sent out each morning of the conference, to the email address you provided upon registration, from survey@guidestarco.com that will contain a link to the online survey. Please save this email address in the contacts of your email provider so it will not be routed into your spam folder.

How do I get my CME certificate?

Once the conference has ended, you will be able to access your CME certificate through ACEP's CME Tracker. You will be able to generate a document that you can print, or save to your computer for future reference. Visit the Get My CME Page for Instructions.

I purchased Virtual ACEP with my registration or during the conference, when will I get access?

Virtual ACEP will be available 24 hours after the conference ends on November 1. You will be emailed instructions on how to access.

When and where are future ACEP annual meetings?

Visit our meeting calendar for a complete list of upcoming ACEP meetings. ACEP18 will be October 1-4 in Manchester Grand Hyatt & San Diego Convention Center - San Diego, CA.

 

Book Your Hotel

Add to Your Calendar