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Democratic Group Practice Section Newsletter - September 2008, Vol 2, #2

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circle_arrow Democratic Group Practice Section Meeting at Scientific Assembly
circle_arrow Election of Officers
circle_arrow Definition of Democracy in EM approved by Board of Directors
circle_arrow Section Operational Guidelines


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Democratic Group Practice Section Meeting at Scientific Assembly

 

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Democratic Group Practice Section Meeting at Scientific Assembly

Make plans to attend the Democratic Group Practice Section Meeting!

Wednesday, October 29, 2008
12:00 pm – 2:00 pm
Room N230B, McCormick Place Lakeside Center
(meeting room has been changed)

Come join your colleagues to discuss the issues most pertinent to democratic groups. Special thanks to CEP America for sponsoring lunch.

Be sure to check the schedule on-site as meeting times and location could change.


 


 

 

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Election of Officers

 

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Election of Officers

Election of officers will be held during the section meeting at Scientific Assembly. Nominations from the floor will be accepted for the following offices:

  • Chair-elect
  • Secretary/Newsletter Editor
  • Councillor

 


 

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Definition of Democracy in EM approved by Board of Directors

In June the ACEP Board of Directors approved the following policy statement put forward by the Democratic Group Practice Section.

Definition of Democracy in Emergency Medicine Practice

Approved by the ACEP Board of Directors, June 2008

Emergency medicine democratic groups are defined by their governing structure which should be in writing and available for review by potential new members.

Democratic groups should be governed by a body that is subject to change by fair and transparent elections that embody a one-vote-one-person structure and philosophy or a representative vote recognizing equity ownership/seniority within the group.

The governing body (or the electorate) should have complete control over the finances and decision making in the group. Financial equity in the group should be structured in such a manner that a new member has a realistic set of expectations as to his/her potential costs, liabilities, and benefits before making the decision to join the group.

All members/owners of the group should have:

  • a right to petition the governing body for redress and grievances;
  • access to a fair due-process procedure;
  • freedom to speak (within the business confines of the group and in a non-disruptive manner) that should be exercised without fear; and
  • an equal and realistic ownership opportunity within the group.

With democracy there comes obligation; there is a fiduciary responsibility to the group and an ethical responsibility for all member/owners.

 


 

 

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Section Operational Guidelines

The operational guidelines for the Democratic Group Practice Section are in the process of being updated. Voting on the draft changes will take place at the section meeting at SA. Draft changes include: additional objectives for the section, executive committee composition defined, provisions for electronic voting, review of section grant proposals by the section chair and funding for section activities were added. Please review the draft changes provided and be prepared to vote at the section meeting. If you are not able to attend the section meeting but would like to provide comments concerning the draft please submit to Margaret Montgomery, staff liaison for the section at mmontgomery@acep.org.

 


The Democratic Group Practice Section is chartered by the Board of Directors ("Board") of the American College of Emergency Physicians (ACEP). The purpose of the ACEP Democratic Group Practice Section is to provide a forum in which members of ACEP involved in or interested in democratic group practice can develop a knowledge base, share information, and serve as a resource to the ACEP Board.

Because sections are considered a subcategory of ACEP membership, sections will not have separate bylaws or formal incorporation documents. Their existence and operations are subject to the terms and conditions stated in the "Policy on Sections of Membership" as adopted and/or amended by the Board.

These Operational Guidelines were created to facilitate operation of the section. These Guidelines will conform to the ACEP Bylaws, and the activities of the section to the decision of the ACEP Board. Projects in the areas of education, internal governmentgovernance, legislation, or public relations can be undertaken only with the advice and consent of the ACEP Board. The activities of the section will be intimately coordinated with those of ACEP.

 

 

1

Name

The name of this section will be the ACEP Democratic Group Practice Section.

2

Purpose

The purpose of the ACEP Democratic Group Practice Section is to provide a forum in which members of ACEP involved in or interested in democratic group practice can develop a knowledge base, share information, and serve as a resource to the ACEP Board.

3

Objectives

In addition to the general objectives of ACEP as set forth in the Bylaws, the objectives of the Democratic Group Practice Section are:

  3.1 To provide a forum that promotes the rights of all emergency physicians to have the ability to both determine their own medical practices (within the confines of a majority vote democratic milieu) and to have the realistic opportunity to obtain equal ownership in those same practices.
  3.2 To provide a forum in which members of ACEP involved in or interested in democratic group practice can develop a knowledge base about the advantages and disadvantages of democratic group practice;
  3.3 To provide coordinated input to the College from that segment of the general membership with a specific interest in democratic group practice;
  3.4 To be available to the College to provide consultative advice on areas related to democratic group practice;
  3.5 To provide a forum in which members of the College with a specific interest in democratic group practice may communicate;
  3.6 To further development of democratic group practice as an important practice style of emergency medicine;
  3.7 To promote due process in emergency medicine, including individual and group contracting, consistent with the ideals of the College; and
  3.8 To educate all emergency physicians about aspects of democratic group practice in emergency medicine including:
    3.8.1 obtaining and maintaining a contract,
    3.8.2 understanding economic, hospital, and health care policy,
    3.8.3 furthering career opportunities,
    3.8.4 maintaining career longevity and economic viability.
  3.9 To serve as a resource to the College president, Board of Directors, College committees, and ACEP members on issues related to democratic group practice.
  3.10  To prepare and distribute an interesting, educational, informative newsletter for members of the section.
4 Membership
  4.1 The membership of the Democratic Group Practice Section shall be open to those ACEP members in good standing who have a special interest in the above objectives. Section members may vote on section matters and be officers of the section.
5

Section Benefits

ACEP will make available to the section certain basic services based on the Policy on Sections of Membership. These services include:

  5.1 Publication of a quarterly newsletter not to exceed 12 pages;
  5.2 Notice of section meetings in ACEP Newsthe section newsletter and other promotional literaturethe Scientific Assembly program;
  5.3 Space for a section meeting at the annual Scientific Assembly and at other national meetings upon the request of the section chair;
  5.4 National ACEP staff member support in coordinating activities of the section;
  5.5 Other benefits may be petitioned by the section, subjected to approval by the Board of Directors of ACEP.
6 Nominating CommitteeOfficers
  6.1 The make-up of the Nominating committee will be determined by the section leadership.
7

Section Executive CommitteeElection of Officers

  7.1 The governing body of the section is composed of the chair, chair-elect, immediate past chair, and secretary of the section.
  7.2 Nominees for officers shall be members of the section presented by the section’s Nominating Committee to the section membership through its newsletter or through the section e-list at least 30 days prior to the section’s annual meeting, which will be held in conjunction with the College’s annual Scientific Assembly. If elections are held during the annual meeting, nominations from the floor will also be accepted at the time of the section annual meeting. If elections are held via e-mail or U.S. mail, write-in candidates will be accepted.
  7.3 The election cycle of the section’s officers will be every two years, and will coincide with the dates of the Scientific Assembly.
  7.4 Unless otherwise scheduled via e-mail or U.S. mail ballot, the election of officers shall be by a majority vote of the Section members present and voting at the annual meeting. The election of officers shall be by a majority vote of the section members present and voting at the annual meeting. The section will elect a chair-elect, a secretary,and councilor. If the current chair-elect cannot serve as chair, the section will also elect a chair.
68

OfficersMeetings

The officers of the section shall be the chair, the chair-elect, the immediate past-chair, secretary, councillor and an alternate councillor. The officers shall be members of the section and serve for a term of two years. Officers may not serve more than two consecutive terms. The following duties shall be assigned to each of the officers of the section.

  68.1

Duties of the chair of the section:
1. Duties to the Section

    68.1.1 Appoints the editor of the section newsletter.
    68.1.2 AShall appoints chair person and members to any standing and special committees or task forces as needs arise to further activities of the section.
    68.1.3 From time-to-time, section leaders may be asked by the President to attend the Board meetings of other entities. In this case, their expenses will be paid by the College.
    68.1.4 Serves as annonvotingex officio member of all standing and special committees of the section.
    68.1.5 Evaluates the performance of the section committees, task forces, and leaders on an annual basis.
    2. Duties to ACEP
    68.1.6 May be appointed by the college president toSserves as a voting member of related ACEP committees (if one exists) at the request of the ACEP President
    68.1.7 MayAattendsACEP Board meetings at own expense and receive minutes of the Board, Council, Steering Committee, etc., of ACEP.
    68.1.8 Shall submitEvaluates the activities of the section and submitto the Board and Executive Committee a written annual report listing achievements and activities. The annual report also will contain proposals for section activities and goals for the coming year. The report will be submitted to the College President and Executive Director.
    68.1.9  Informs the Board and Executive Director of section activities via copies of correspondence, agendas, minutes, etc.
    68.1.10 Submits to the Board for approval all section plans, goals, objectives, budgets, and meetings before the section implements them.
    68.1.11 Shall have the privilege of r Recommending to the president members of the section for appointment to related ACEP committees or section members representing the interests of the college with external organizations.
    68.1.12 Shall review all Section Grant proposals developed by section members. Those developed section grant propsals that are determined to be appropriate for submission are then signed and submitted to the appropriate committee or task force assigned to manage the Section Grant Program.
  68.2 Duties of the chair-elect:
    68.2.1 Shall serve as an officer of the section.
    68.2.2 Assists the chair in his/her duties for the section as designated by the chair.
    68.2.3 Serves as chair in the absence of, resignation, or death of the chair. 
    68.2.4 Assumes the role of chair at the completion of two years.
  68.3 Duties of the Councillor
    68.3.1 Informs the section of all Council activities at section meetings when appropriate.
    68.3.2 Prepares an annual report of Council activities for the section newsletter.
    68.3.3 Attends and represents the section at the Council at own expense.
    68.3.4 Presents resolutions prepared by the section to the Council.
    68.3.5 Maintains privileges and duties designated by the Bylaws of the College and granted by the Council.
    68.3.6 Attends meetings of the Council Steering Committee at own expense when appropriate and receive minutes of the meeting.
    68.3.7 Reports to the chair any pertinent action of the Council or the Council Steering Committee.
  68.4 Duties of the Alternate Councillor
    68.4.1 Represents the section at Council meetings if the councillor is unable to attend.
    68.4.2 Shall be appointed by the chair with approval, by majority vote, of the executive committee. Term of office: two years.
  68.5 Duties of the Secretary
    68.5.1 Takes minutes of the meetings of the section and submit to the appropriate section communication vehicle.
    68.5.2 Assists the chair in the preparation of agendas for the meetings and the chair of other committees of the section, as requested.
    68.5.3 Assists the chair in the preparation of the annual activities report.
    68.5.4 Shall provide the Board of Directors the names of the elected section officers.
    68.5.5 Shall distribute to the membership via the section newsletter or other communication vehicle
      68.5.1 The minutes of the annual meeting of the section.
      68.5.2 Such information as shall from time to time be of interest to members of the section.
    68.5.6 Shall notify members regarding their appointment to any committees of the section and shall send copies of such notification to the executive director of the College.
    68.5.7 Shall give due notice of all meetings of the section and the Section Executive Committee to the membership of the section and the Board of Directors of the College.
    68.5.8 Shall serve as editor of the section newsletter.
    68.5.9 Shall carry out such other duties as are assigned by the chair of the section and the Board of Directors of the College.
  68.6

Duties of the Immediate Past Chair
Serves as an advisor to the Executive Committee

    68.6.1 Shall assist the chair in their duties of the section as designated by the chair.
    68.6.2 Serves as chair of the Nominating Committee.
    68.6.3 Serves as an officer of the section.
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Election of Officers (this info was absorbed into other sections)

All officers must be active members of the section prior to election and must maintain active membership throughout their terms.

    A.Chair: to be elected by the members of the section present and voting at the annual meeting to be held in conjunction with the annual Scientific Assembly. Term of office: two years.
    B.Chair-Elect: to be elected by the members of the section present and voting at the annual meeting. Term of office: two years. Chair-elect assumes the role of chair at the completion of two years.
    C.Councillor: to be elected by the members of the section present and voting at the annual meeting. Term of office: two years.
    D.Alternate Councillor: to be appointed by the chair with approval, by majority vote, of the executive committee. Term of office: two years.
    E.Secretary: to be elected by the members of the section present and voting at the annual meeting. Term of office: two years.
89

MeetingsDues

The Democratic Group Practice Section will meet at least once per year for business purposes. The Annual Meeting will be in conjunction with the annual ACEP Scientific Assembly. Other additional meeting sites may be selected by the Executive Committee of the Section. Meeting sites and dates must be communicated to the membership no less than 30 days prior to the scheduled meeting.

  89.1 Attendance at the business meeting and any educational offerings will be open to all interested persons. Voting privileges are restricted to active members of the section.
  89.2 The section may hold special meetings at other ACEP functions at their own expense.
  89.3 Outside funding support for the meeting may be sought as long as it is not in conflict with the College’s fund raising activities associated with Scientific Assembly.
910

DuesParliamentary Authority

Section dues are set by ACEP to support the basic benefits of the section. Changes in dues must be presented to the section members for approval via the section newsletter at least 30 days before a scheduled business meeting. Any change in dues for the section must be presented to the section members and the ACEP Board for approval prior to initiation.The dues for the Section are established by the Board of Directors of the College.

11 Additional Funding for ActivitiesAmendments to Operational Guidelines
  11.1 To increase its funds, the Section may apply for: 1) An allocation of 15% of its total dues collected during the previous year; or 2) A one-time per project voluntary special assessment.
  11.2 The Section may raise funds from outside entities such as corporations. All such fundraising must be approved in advance by the College and meet the criteria established by the College.
  11.3 The Section may apply for a Section Grant. Projects can be funded which benefit individual sections as well as advance emergency medicine and educate the public.
1012

Parliamentary AuthorityNeutral Gender

The parliamentary authority of the section will be the parliamentary authorityThe parliamentary authority of ACEPapproved for use for proceedings of the College. However, should conflicts or inconsistencies arise between the parliamentary authority and this instrument, this instrument shall govern.

13 Voting         
  13.1 Voting on any issue, except amendments to these Operational Guidelines, may be accomplished either during the annual meeting, or via a mail ballot. Mail ballots can be electronic and/or U. S. mail. The Chair shall determine which method is appropriate for each item coming before the Section.
  13.2

For e-mail and U.S. mail ballots, the voting membership will be defined as the section membership on the date the ballot is sent. The majority of dues paying section members (based on the number of dues paying members on the day the ballot is sent) must approve any item in order for the item to be approved.

For e-mail and U.S. mail ballots, write-in candidates will be accepted.

    13.2.1 Voting by E-mail
      Snap Survey software will be used to e-mail the ballots and to tally the results.
      Two e-mail notices will be sent, seven days apart, to all section members regarding the upcoming ballot.
      Seven days after the second notification email, the ballot will be e-mailed once to all section members with a due date for return by e-mail in 10 days.
    14.2.2 Voting by U.S. Mail
      Mail ballots shall be distributed to members through the section newsletter or the section e-list a minimum of thirty (30) days prior to the voting deadline. The ballot will also be sent once via U.S. mail to all section members with a due date for return in 10 days. Executed mail ballots will be forwarded by e-mail or U.S. mail to the section staff liaison.
11 14

Amendments to the Operational Guidelines

Amendments to these Guidelines may be proposed by any member of the section in good standing. An amendment must be submitted in writing to the section chair in care of the ACEP Staff Liaison at least 90 days in advance of a scheduled section business meeting. Proposed amendments will be published in a section newsletter at least 30 days before a scheduled business meeting of the section. Proposed amendments will be placed on the agenda for the business meeting.

An amendment can be adopted by a two-thirds vote of all section members present and voting.

Adopted amendments will be submitted to the ACEP Board for approval. The results of the Board action on all amendments will be published in the section newsletter.

  14.1 Proposed amendments will be published in the section newsletter or e-mailed via the section e-list immediately preceding the annual meeting of the section, and will be placed on the agenda of the section annual meeting. Any proposed amendment must be approved by two-thirds of the members present and voting during the annual meeting or the section will follow the procedures for electronic voting.
  14.2 The Section Executive Committee and the Board of Directors of the College will review adopted amendments. Amendments approved by the Board of Directors of the College will be published in the section newsletter preceding the next annual meeting of the section.
12 15 Neutral Gender
Wherever the pronouns "he or his" appear in the operational guidelines, it shall be interpreted as gender neutral.

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This publication is designed to promote communication among emergency physicians of a basic informational nature only. While ACEP provides the support necessary for these newsletters to be produced, the content is provided by volunteers and is in no way an official ACEP communication. ACEP makes no representations as to the content of this newsletter and does not necessarily endorse the specific content or positions contained therein. ACEP does not purport to provide medical, legal, business, or any other professional guidance in this publication. If expert assistance is needed, the services of a competent professional should be sought. ACEP expressly disclaims all liability in respect to the content, positions, or actions taken or not taken based on any or all the contents of this newsletter.

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