Explanation of Chapter Account Statement

Line Item Month to Date Actual (date reflected in header) Year to Date Actual
Revenue    
Chapter Dues

This line item reflects dues collected during the current month.  The amount recorded on this line item should match the total on the Cash Receipts by General Ledger Number report attached to the Chapter Account Statement.  If there is a difference in the totals an explanation will be attached.  (i.e., a refund of member dues requiring an adjustment to total of dues collected for month).

This line item reflects cumulative total of all dues collected during the reported fiscal year (July 1 through current period) for the chapter.
Chapter Interest

This line item reflects current month interest paid to the chapter.  Interest will be credited to each chapter’s account balance monthly. The amount to be credited is calculated according to the financial policy established by the Board and reflected in the Compendium of Financial Policies each year.

Note: Interest is not paid on PAC accounts.

This line item reflects cumulative total of all interest paid during the reported fiscal year (July 1 through current period) to the chapter.

Note: Interest is not paid on PAC accounts.

Chapter Deposits

This line item reflects funds (other than dues and interest paid) received and deposited on behalf of a chapter during the current month.  The chapter sends these funds to the College for deposit into the chapter’s account. (i.e., revenue received from a meeting held by the chapter).

Note: these funds do not include money received for PAC donations.  Each PAC receives a separate Chapter PAC Account Statement.

This line item reflects cumulative total of all monies (other than dues and interest paid) collected during the reported fiscal year (July 1 through current period) to the chapter.

Note: these funds do not include money received for PAC donations.  Each PAC receives a separate Chapter PAC Account Statement.

Special Assessments

This line item reflects donations received during the month from members for special assessments which have been authorized for collection by your chapter. The amount recorded on this line item (if any) should match the total on the Cash Receipts by General Ledger Number report attached to the Chapter Account Statement.

This line item reflects cumulative totals of all donations collected during the reported fiscal year (July 1 through current period) for the chapter.
Total Revenue This line item is a summary of all revenue line items for the month. This line item reflects summary of all cumulative totals for revenue line items during the reported fiscal year (July 1 through current period) for the chapter.
Chapter Withdrawal This line item reflects disbursements made during the month from the chapter account. These include regular withdrawals (which are sent electronically to the chapter bank account on the 10th of each month), disbursements for invoices, reimbursements or payments of expenses as requested by authorized individuals from the chapter. This line item reflects cumulative total of all withdrawals made to or on behalf of a chapter during the reported fiscal year (July 1 through current period).
Chapter Requests This line item reflects funds withdrawn from chapter account (thru chapter authorized direct access program) to pay for ACEP national invoices for goods or services provided to the chapter. These include charges for rosters, mailing lists/labels, publications ordered by the chapter, and invoices for services rendered by National ACEP that remain unpaid at the end of 30 days. This line item reflects cumulative total of all withdrawals made via direct access from chapter account during the reported fiscal year (July 1 through current period)
Chapter Meeting Expense This line item reflects disbursements made on behalf of a chapter for expenses incurred for a meeting held by the chapter.  The Chapter submits approved invoices to the college for processing of disbursements from Chapter account. This line item reflects cumulative total of all meeting expenses paid from the Chapter account during the reported fiscal year (July 1 through current period).
Total Expense This line item is the summary of all expenses paid/withdrawn/direct accessed from the Chapter account during the month. This line item reflects cumulative total of all expenses paid, withdrawn, direct accessed from the Chapter account during the reported fiscal year (from July 1 through current period)
     
Net Excess Revenue (Expense) This line item reflects the net difference for the month between total revenue and expenses. Expense for statement purposes includes funds sent to the Chapter. If number is a positive, revenue was more than expenses; if negative, expenses were more than revenue. This line item reflects cumulative totals of net revenue and expenses during the current fiscal year (July 1 through current period) for the chapter.
Chapter Equity July 1 This line item reflects total monthly revenue less expenses. This line item reflects the balance of the chapter account as of the end of the prior reported fiscal year ending June 30th.
Chapter Equity End of Month This line item reflects total monthly revenue less expenses. This line item reflects year to date total revenue less year to date total expenses plus Chapter equity as of July 1. The amount in this line item is disbursed to the Chapter each month, unless the Chapter has given other instructions for distribution or retention of their funds.
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