ED Visit Checklist

Hospital Administration

• Notify the ED Director and hospital administration of the ED visit and obtain necessary internal permissions.
• Review necessary confidentiality requirements and other administrative/legal requirements related to the event.
• Discuss the possible news media support (if desired by Member of Congress).

Member of Congress

• Send meeting request in writing (see sample letter).
• Follow-up with congressional office to secure time and date for your ED visit.
• Obtain signed confidentiality agreements and any other administrative forms required by your hospital.
• After the ED visit:  send a thank-you letter and copies of photographs from the visit (if available).

Emergency Department

• Inform staff of ED visit (invite other emergency physicians, residents, etc. to participate as appropriate).
• Assign roles to participating staff for tour and sit-down meeting, including greetings, tour route, and issue discussion.
• Coordinate other logistics such as photographer, lab coats, refreshments, etc.
• Prepare meeting agenda and talking points.

ACEP

• Inform ACEP of your ED visit, time, location and participants.
• Request any additional information regarding ACEP legislative priorities or background information on your legislator such as voting records, congressional bio, etc. to the ACEP office.
• After the ED visit:  complete and return an Event Report Follow-up Form, copies of photographs from the visit, and copies of news media clippings.