General Ledger Accountant - Finance
| Department: |
Finance |
| Basic Function: |
Responsible for all phases of general ledger processing and reporting. Responsible for aspects of accounting for managed organizations of the College and for ACEP. Responsible for year-end audit preparation, Forms 1099, multiple reconciliations, cash and payables tracking. Position must be knowledgeable in all areas, however assigned responsibilities change from time to time as required to meet department needs. Depending upon assigned responsibilities, the position may report to the Controller or to the Director of Accounting. |
Characteristic Duties and Responsibilities:
- Maintain financial accounting software reporting structures and insure that inter-departmental items follow appropriate processes.
- Maintain the integrity of the general ledger and sub-ledgers, to include input of automated and manual entries to general ledgers.
- Create and proof journal entries, and prepare monthly and other financial reports on a timely basis for review by the Director of Accounting and Chief Financial Officer.
- Maintain complete and accurate electronic files for all financial transactions.
- Maintain complete and accurate documentation of the internal control processes to meet audit requirements.
- Conduct analyses and prepare reports as requested by the Director of Accounting.
- Assist in month-end and year-end general ledger closing procedures.
- Run monthly internal financial reports and distribute to departments.
- Prepare audit work papers and serve as a point of contact for auditors.
- Assist with developing, editing and maintaining department policies and procedures.
- Monitor and maintain the department’s retention / deletion processes.
- Prepare and file reports to federal and state authorities for managed organizations and the College as assigned.
- Maintain the records of investment transactions of the College and managed organizations as assigned.
- Publish monthly financial reports, including updates to FRx reports.
- Monitor and audit reconciliations between ACEP, managed orgs and third-party credit card processor.
- Process invoices, manage customer accounts, reconcile accounts receivable and manage collection of past due invoices.
- Process invoices, manage vendor accounts, manage accounts payable to obtain discounts, resolve disputes.
- Maintain fixed asset records, assist with filing valuation statements for taxing authorities, reconcile assets, depreciation and expense.
- Maintain knowledge of account numbers, projects, in multiple organizations in order to accurately record revenue and expense under full cost accounting procedures.
- Maintain inventory records including processing receipts, sales and write downs. When assigned, lead physical inventory count at least twice per year.
- Provides support to committees as assigned.
- Provide other accounting support as needed: serve as backup to other department activities as required. Must be cross-trained on all department functions.
Relationships and Contacts:
| Reports to: |
Director of Accounting or Controller |
| Internal Contacts: |
All College staff |
| External Contacts: |
Vendors, customers, ACEP members, ACEP committee members, ACEP board of directors, ACEP faculty, chapter officers and staff, managed organization members, and board of directors, travel agency, banks, auditors |
Required Educations and Experience:
- Bachelor’s degree in accounting or business, or equivalent related experience
- Five years related experience; must have bookkeeping experience with demonstrated understanding and use of accrual accounting
Other Desired Qualifications:
- Proficiency in accounting software packages, preferably Great Plains Microsoft Dynamics, Microsoft Office (Word, and Excel)
- Familiarity with database management and the relationship between finance, spreadsheet and database software packages
- Attention to detail, demonstrated ability to handle multiple tasks and set priorities within a heavy workload
- Demonstrated problem solving skills, ability to make independent decisions, and follow through on assignments to conclusion
- Exhibit tact in dealing with a variety of individuals
We offer competitive salary, excellent benefits package, pension plan and more.
If you have any questions or would like to send your resume, contact us at employment@acep.org..........................